Effective Date: June 15, 2023
This Job Applicant Privacy Notice (the “Notice”) informs you how International Flavors & Fragrances or its subsidiary or affiliate that has posted the position for which you have applied (“IFF”) will collect, process and/or use personal data you submit through the Careers at IFF section of the IFF website and throughout the application process as well as personal data that may be provided by third parties as further described below (“Applicant Information”). Your other use of the IFF website is governed by any applicable terms of use and our Website Privacy Statement.
If you are a resident of the European Economic Area or UK, please see the Supplemental EEA/UK Notice below.
If you are a California resident, please see the CCPA Job Applicant Privacy Policy and Notice at Collection below.
All Applicant Information you submit to IFF is collected by IFF in the United States and also in the jurisdiction where the job you are applying for is located.
I. Applicant Information
We collect Applicant Information, which may include the following types of personal data:
You may give us the personal data described above during the recruitment process, whether through your application, further communications, on the telephone or during interviews.
We may also receive personal data about you from third parties: recruiters; references from a previous employer; business partners; sub-contractors providing recruiting or technical services; and analytics providers; as well as from publicly available sources such as social media where such personal data is proportionate to the position for which you are applying. We may also retain that personal data after you have been employed (where this is relevant and to the extent permitted by applicable law).
We may also receive information (which may include your personal data) from our hiring manager, from our Human Resources staff, and, from time to time, from our other employees (for instance, in the course of conducting an interview).
II. How Applicant Information is Used
Generally, we may process Applicant Information for the following purposes:
III. How Applicant Information is Disclosed
Generally, and to the extent necessary in connection with the job you have applied for or for which IFF determines you may be suitable, IFF may share Applicant Information as follows:
IV. International Transfer of Applicant Information
We and our affiliates and service providers process and store your personal data on servers around the world, including in the United States. Thus, your Applicant Information may be transferred to locations within and outside your home country, the European Economic Area, or the United States.
We have implemented information security measures to help keep your Applicant Information secure.
V. Your Rights and Choices
You can choose which Applicant Information, if any, to submit to us. Submitting any Applicant Information is voluntary. If you choose not to submit Applicant Information, our ability to consider you as a candidate for a job may be limited. You can contact us to ask us to correct or archive/erase your personal data.
VI. Changes to this Notice
We may change this Notice from time to time and will notify you of any material changes by posting notice on our careers site.
VII. Contact Us
If you have any questions about this Notice or if you wish to revise or deactivate your candidate profile at any time, or have your personal data removed, please contact us at [email protected].
I. Scope of Notice
International Flavors & Fragrances Inc. ”) or its subsidiary or affiliate that has posted the position you have applied for (“IFF”) provides to individuals located in the European Economic Area and the United Kingdom this Supplemental Job Applicant Privacy Notice (“Supplemental EEA/UK Notice”). The information that you provide to us in the course of your application for employment with us, as well as other information that relates to you or other identified or identifiable individuals, (“Personal Data”) will be treated as set out in this Supplemental EEA/UK Notice. .
Throughout this Supplemental EEA/UK Notice we use the term “processing” to refer to all activities involving your Personal Data, including collecting, handling, storing, sharing, accessing, using, transferring, erasing, and disposing of Personal Data.
This Supplemental EEA/UK Notice is provided to you in compliance with data protection laws. It does not form part of any contract nor is it an offer of employment. This Supplemental EEA/UK Notice does not confer any contractual right on you or place any contractual obligation on us.
II. Controller
IFF, or the IFF affiliate in the jurisdiction where the job you are applying for is located, is the controller of your Personal Data. IFF and its affiliate may be considered separate or joint controllers of your data, depending on the circumstances of your application. You may exercise your rights as a data subject with either entity as set forth in Section 10 below. In addition, where processing of Personal Data is undertaken by other affiliates of IFF for their own purposes, these affiliates may be independent controllers, or joint controllers with us, in relation to your Personal Data and a separate privacy notice will be provided to you.
III. Purposes and Legal Bases for Processing
The Personal Data we collect during the recruitment process is required to assess your application for employment. If you do not provide some or all of this Personal Data, it may impact our ability to process your application and therefore to offer you employment. It may also mean we are unable to continue with your application.
We collect the Personal Data described above for the purposes of managing our recruitment activities, namely:
We process your Personal Data for the purposes described above on the following legal bases:
IV. Sharing Your Personal Data
As part of a global company with affiliates in numerous countries, IFF may recruit applicants for its sites, and use resources, located outside the country where you live. Your Personal Data may be shared with affiliated companies where it is reasonable and necessary to do so, such as to ensure a consistent application of standards for candidate recruitment. Within IFF, your Personal Data can be accessed by or may be disclosed internally on a need-to-know basis to persons responsible for managing or making hiring decisions, Human Resources staff, system administrators and other support teams (such as IT and Finance).
Your Personal Data may also be accessed by third parties who provide us with services relevant to your recruitment, namely: recruiters; companies that host, support and/or maintain the IT systems supporting our recruitment system; and companies that verify your references.
If your application for employment with IFF is successful and you accept a job offer from us, your Personal Data may also be shared as described in our employee privacy notice, and notably with Human Resources management, payroll and benefits systems, and the Personal Data contained in such systems may be accessible by providers of those systems, their affiliated companies and sub-contractors; tax authorities; regulatory authorities; and our lawyers, auditors, investors, consultants and other professional advisors.
IFF may also share your Personal Data with our and third parties’ advisors, and potential acquirers and investors, if it becomes involved in a reorganization, merger, consolidation, acquisition, or any form of sale of some or all of its assets, with any type of entity, whether public, private, foreign or local.
IFF expects all third parties to process any Personal Data disclosed to them in accordance with applicable law and contract terms, including with respect to Personal Data confidentiality and security. Where these third parties act as a “processor” (for example, by verifying your references at our request), they carry out their tasks on our behalf and upon our instructions for the above-mentioned purposes. In this case, your Personal Data will only be disclosed to these parties to the extent necessary to provide the required services.
V. Security of Personal Data
We implement what we determine to be reasonable physical, technical, and administrative security standards designed to protect your Personal Data from loss, misuse, alteration, destruction or damage.
VI. Processing and Storage of Personal Data
Your Personal Data may be stored and processed in any country where we have facilities or in which we engage service providers, and, by using the Site, you understand that your Personal Data will be transferred to countries outside of your country of residence which may have data protection rules that are different from those of your country. When transferring Personal Data to entities located in a country outside the EEA or UK that have not received an adequacy decision from the European Commission (including the United States), we take measures to provide adequate protection for your Personal Data. We enter into data processing agreements and data transfer agreements that include standard contractual clauses approved by the European Commission or the UK Information Commissioner’s Office. Where applicable, you are entitled to request a copy of the relevant contract (Standard Contractual Clauses or UK equivalent) showing that appropriate safeguards have been taken to protect your Personal Data in connection with such transfer. Please contact us at [email protected] to request a copy.
VII. Retention of Personal Data
We store Personal Data for as long as necessary to carry out the purposes for which we originally collected it and for other legitimate business purposes, including to meet our legal, regulatory, or other compliance obligations. Personal Data of candidates applying for jobs will be retained in accordance with applicable laws including those of the country to which you are applying.
VIII. Your Rights and Choices
We store Personal Data for as long as necessary to carry out the purposes for which we originally collected it and for other legitimate business purposes, including to meet our legal, regulatory, or other compliance obligations. Personal Data of candidates applying for jobs will be retained in accordance with applicable laws including those of the country to which you are applying..
Subject to conditions set forth in applicable data protection laws, you have the following rights:
Where your Personal Data is subject to restriction we will only process it with your consent or for the establishment, exercise or defense of legal claims.
Right to Object to processing justified on legitimate interest grounds – Where we are relying upon legitimate interest to process Personal Data, you have the right to object to that processing based on grounds related to your particular situation. If you object, we must stop that processing unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms, or we need to process the Personal Data for the establishment, exercise or defense of legal claims. Where we rely upon legitimate interest as a basis for processing, we believe that we can demonstrate such compelling legitimate grounds, but we will consider each case on an individual basis.
IX. Contact Us; Exercising Your Rights
To obtain further information regarding your rights, to exercise any of your rights (other than to lodge a complaint), or to ask any questions regarding the processing of your Personal Data, please contact [email protected]. To lodge a complaint, please contact the relevant Data Protection Supervisory Authority. A list of the EU authorities can be found here: Our Members | European Data Protection Board (europa.eu). The UK authority can be found here: Make a complaint | ICO.
X. German Data Protection Officer
IFF’s German data protection officer can be contacted at [email protected].
XI. Representative
IFF’s representative in the European Union is International Flavors & Fragrances I.F.F. (Nederland) B.V. and may be contacted at B.V. Liebergerweg 72–98, 1221 JT, Hilversum, The Netherlands, Attn: Law Department Tel: +31 35 688 3911 or at [email protected].
FF’s representative in the United Kingdom is IFF (GB) Ltd. and may be contacted at Duddry Hill Haverhill, CB98LG, United Kingdom, Attn: Law Department Tel: +44 1440 715000 or at [email protected].
XII. Changes to this Notice
Any changes or updates we may make to this Supplemental EEA/UK Notice will be posted on this page. Please check back frequently to see any updates or changes to this Supplemental EEA/UK Notice as they are applicable as of the date of posting the revised terms. If we still have your contact information on file (see Section 9. above), we will inform you in advance of any material change to this Notice.
Last Updated: June 15, 2023
This California Applicant Privacy Policy and Notice at Collection (“Notice”) provides specific information for residents of California who apply to work with International Flavors & Fragrances, Inc., our affiliates, and subsidiaries (the “Company”, “our”, “us”, or “we”). This Notice is intended to satisfy our applicable notice requirements under the California Consumer Privacy Act (“CCPA”) (Cal Civ. Code § 1798.100 et seq.), as amended by the California Privacy Rights Act (“CPRA”). We may provide Applicants additional notices about our data collection practices that are covered by other laws (e.g., if we conduct a background check or extend an employment offer).
I. Scope
This Notice applies to applicants and other candidates for employment who are California residents and who apply to work for the Company (“Applicants,” or “you”).
What is personal information? In this Applicant Notice, “Personal Information” is any information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household (subject to some exemptions under the CCPA).
What isn’t covered by this Notice? This Notice does not address or apply to our collection of Personal Information that is not subject to the CCPA. For purposes of this Notice, Personal Information does not include the following:
This Notice also does not apply to Personal Information we collect from employees, which is covered by a separate privacy notice.
Are our practices the same for all Applicants? The categories of personal information we collect, and our use of personal information, may vary depending on the job’s role, responsibilities, or location, as well as the associated qualifications and responsibilities. The information in this Applicant Notice is intended to provide an overall description of our collection and use of personal information about Applicants. Also, in some cases (such as where required by law), we ask for your consent or give you certain choices prior to collecting or using certain personal information.
II. Categories of Personal Information Collected
The table below describes the categories of Personal Information that we may collect from Applicants. We will not collect additional categories of Personal Information without first providing you notice. Some Personal Information included in the categories below may overlap with other categories.
III. Purposes for Collecting and Using Personal Information
Generally, we may use the categories of Personal Information described above for the following purposes:
Use of Sensitive Personal Information. Our collection, use, and disclosure of sensitive personal information is generally limited to what is reasonable and proportionate for the following purposes:
IV. Retention of Personal Information
We will retain the categories of Personal Information we collect for as long as reasonably necessary to support our ongoing legitimate business needs and to carry out the purposes described in this Notice or as otherwise required by applicable law. Generally, depending on if we have hired you or not, this means the following:
V. Rights Regarding Your Personal Information
Under the CCPA, Applicants may have various rights regarding the Personal Information we collect. Importantly, these rights do not affect other rights you may have under the California Labor Code. Applicants who are California residents may have the following rights regarding their Personal Information:
VI. Exercising Your Rights
Applicants who are California residents may exercise their CCPA rights via the methods described below:
Authorized Agent. You may designate someone as an authorized agent to submit requests and act on your behalf. Authorized agents will be required to provide proof of their authorization in their first communication with us, and we may also require that the applicant directly verify their identity and the authority of the authorized agent.
Businesses operating as an authorized agent on behalf of a California resident must provide both of the following:
Individuals operating as an authorized agent on behalf of a California resident must provide either of the following:
We reserve the right to reject (1) requests from authorized agents who have not fulfilled the above requirements, or (2) automated CCPA requests where we have reason to believe the security of the requestor’s personal information may be at risk.
Verification. Before responding to your request, we must first verify your identity using the Personal Information you recently provided to us by asking you to provide us with additional information such as your name and email address. We will take steps to verify your request by matching the information provided by you with the information we have in our records. In some cases, we may request additional information to verify your identity, or where necessary to process your request. If we are unable to verify your identity after a good faith attempt, we may deny the request and, if so, will explain the basis for the denial.
If you have any questions or concerns regarding our use of personal information as described in this Notice, please contact our Privacy Officer at [email protected].